Store, edit and share any file
Word, PDF, PowerPoint, Excel and images, organised in folders you define. Edit in place, keep every revision, and share documents with the user groups that need them.
Zaaki DMS · by Zaakinova
Zaaki DMS: an electronic filing cabinet for every document in your business.
Store, edit, share and track all your digital and paper documents in one secure, web-based system, with e-approvals, revisions, and a full history of who did what. Runs in any major browser, on mobile and tablet, in English and Arabic.
What's inside
Everything you need to organise, approve and find documents.
Find it in seconds
Search by document name, title, reference number, the user who filed it, or the document date. Every document gets a unique reference number and can carry a barcode.
Control who sees what
Role-based access with multiple roles, restrictions on individual documents, user groups, and managed access for external users, so the right people see the right files.
E-approval and tasks
Route documents for electronic approval and monitor where they stand. Assign document tasks, track each user's workload, and keep everyone on top of their queue from a personal dashboard.
A full audit trail
Document-level history shows every viewer, every modification and every previous revision. User-level history records the date, the person and the action, for each user separately.
Anywhere, in your language
Pure web application for all major browsers, responsive on phones and tablets, with iOS and Android mobile apps. Graphical analysis built in, and the interface in English and Arabic.
How work flows through it
From filing cabinet to approved record.
Capture and file
Upload or scan a document, and it gets a unique reference number and a home in your folder structure. Paper records join the same system as digital ones.
Review and approve
Send it for e-approval, assign follow-up tasks, and watch progress on the dashboard. Nothing waits in an inbox unnoticed.
Find and audit
Search by name, reference, user or date; open any revision; and see exactly who viewed or changed it, and when.
Deployment
In our cloud, or on your own server.
Cloud
Hosted and maintained by Zaakinova on infrastructure with its own IP address. Nothing to install; your team signs in from a browser or the mobile apps.
- No limit on the number of users
- Storage sized to your needs
- Every application form protected by a unique 16-digit ID
Your own server
Install it on-premise and keep every document inside your network. Built on ASP.NET MVC with HTML5, CSS3 and Bootstrap; system size scales with the server you give it.
- Windows Server 2016 R2 or later
- Microsoft SQL Server 2012 R2 or later
- IIS 6.2 or later, .NET Framework 4
- 8 GB RAM; 5 GB storage to start, more as your archive grows
Either way
The same web application, the same role-based security, and the same document and user history. We handle the setup, migrate your existing files, and train your team.
Ready to bring order to your documents?
Pricing depends on deployment, users and storage. Tell us about your organisation and we'll arrange a demo and a quote.
Contact us for pricing