Small & Medium Businesses
Keep contracts, invoices, company documents and other important files organized and easy to access.
Services · Bahrain
Document Management System for Businesses in Bahrain
Keep your business documents organized, secure and easy to find in one place. Zaakinova helps businesses in Bahrain manage digital and paper documents, use OCR to digitize and extract information from scanned documents, control access, track changes and simplify approvals with a modern document management system.
What it is
What Is a Document Management System?
A document management system helps businesses store, organize, search and manage important documents from one central platform.
Instead of keeping files across email, shared folders and paper cabinets, your team can securely manage documents, approvals, revisions and document history in one place.
With Zaaki DMS, businesses can manage digital and scanned documents in English and Arabic, with flexible options for cloud or on-premise deployment.
Who it is for
Who Is It For?
Contracting & Real Estate
Manage contracts, project documents, drawings, agreements and approvals with better control over document versions.
Professional Services
Securely manage client, financial, HR and other confidential documents with controlled access.
Businesses Moving Away From Paper
Digitize paper records using OCR technology and bring them together with your existing digital documents in one searchable system.
The problem
What Problems Does It Solve?
Documents Scattered Everywhere
Bring files from computers, email and paper folders into one organized document management system.
Lost or Outdated Documents
Keep track of document revisions so your team can easily identify the latest version.
Slow Approvals
Send documents for approval, track their status and see what is waiting for action.
Uncontrolled Access
Control who can view, edit, share or manage sensitive business documents.
Scanned Documents That Cannot Be Searched
Use OCR (Optical Character Recognition) to convert scanned documents and images into searchable digital content.
What you get
Key Features
Central Document Storage
Store PDFs, Word files, Excel files, images and scanned documents in one secure location.
OCR Document Scanning
Convert scanned documents and images into searchable text using OCR. Extract useful information from documents and reduce manual data entry.
Document Search
Find documents quickly using names, reference numbers, dates and searchable document content.
Electronic Approvals
Create approval workflows and track documents from submission to approval.
Version Control & History
Keep previous versions and maintain a clear history of document activity.
Secure User Access
Set different access levels for users and teams to protect confidential business documents.
English & Arabic Support
Manage documents and workflows in English and Arabic, making the system suitable for businesses in Bahrain.
Cloud or On-Premise
Choose a cloud-based setup or deploy the system on your own server, depending on your business requirements.
Benefits
Why Use a Document Management System?
Find Documents Faster
Spend less time searching through folders, emails and paper files.
Digitize Paper Records
Turn paper documents and scanned files into searchable digital records with OCR.
Improve Approvals
Make document approvals easier to manage and track.
Protect Business Information
Control access to sensitive documents and keep a record of important activity.
Reduce Paperwork
Move from paper-based filing to a digital document management system.
Our process
How We Work
Understand Your Requirements
We learn how your business currently stores, manages and approves documents.
Set Up Your System
We configure folders, users, access permissions and approval workflows based on your requirements.
Digitize & Migrate
Where needed, we help migrate existing digital files and use OCR to digitize and organize scanned paper documents.
Customize & Integrate
If you need specific workflows or integration with your ERP, accounting, HR or other business systems, we can develop them for you.
Train & Support
We help your team get started and provide ongoing support as your document management needs grow.
Technologies
Technologies We Use
Industries
Industries We Serve in Bahrain
FAQ
Frequently Asked Questions
How much does a document management system cost in Bahrain?
Zaaki DMS pricing depends on the deployment you choose, the number of users and the storage you need, and we quote it after a demo with your own document types. Customisation, migration of a large archive and integrations with other systems are quoted as a fixed price after a short discovery phase.
Can we keep our documents on our own server rather than in the cloud?
Yes. Zaaki DMS can be installed on-premise on Windows Server 2016 R2 or later with Microsoft SQL Server, IIS and the .NET Framework, so every document stays inside your network. The cloud option is hosted and maintained by Zaakinova with no limit on the number of users. Both run the same application with the same security and history.
What happens to our existing files and paper records?
We migrate your existing digital files into the folder structure you define, and paper records can be scanned, indexed and filed with a unique reference number and barcode so they sit alongside digital documents in the same system.
Does it support Arabic?
Yes. The Zaaki DMS interface is available in English and Arabic, and documents in either language can be stored, searched, approved and shared in the same way.
Can we control who sees a particular document?
Yes. Access is role-based with multiple roles and user groups, and individual documents can be restricted further. External users such as clients or auditors can be given managed access to only the documents you choose, and the history records every viewer.
Can it be connected to our ERP, accounting or HR system?
Yes, as a project. We build integrations that link documents to records in your other systems, such as attaching approved contracts to a customer in your ERP or filing invoices from your accounting software, scoped and quoted after a short discovery phase.
Pricing
Pricing and Quotations
Zaaki DMS is quoted after a demo, based on deployment, number of users and storage. Customisation, archive migration and integrations are quoted as a fixed price after a short discovery phase, and ongoing support is offered as a monthly agreement. Tell us what documents you manage and how they are approved today, and we will propose a starting point within a working day.
Talk to us about document management in Bahrain
Tell us what you need. We reply within a working day, Sunday to Thursday.